Disney ABC Television Group Executive Secretary II - Short Form Production in Burbank, California

At Disney ABC/Television Group, you’ll help us tell stories that touch millions of people around the globe and new ways for us to connect with the world. Now is your opportunity to unleash your skills…

The Executive Assistant will provide day-to-day administrative support to Vice President, Short Form Production and limited administrative support to the Executive Director Post Production and department.

Responsibilities :

  • Establish and maintain effective administration systems.

  • Answer telephones and ensure messages are delivered in a timely manner.

  • Maintain and coordinate Vice President’s calendar.

  • Schedule meetings and reserve conference rooms for the Executive Director.

  • Prepare expense reports using SAP (internal web-based workplace), track and copy all payments, and reconcile all credit card bills.

  • Prepare and finalize staff travel arrangements.

  • Create and maintain accurate distribution lists for production paperwork including schedules, production books, call-sheets, staff and crew lists.

  • Develop familiarity with all projects in production, including schedules and production company principals.

  • Maintain and distribute weekly DCWW Short Form production calendar.

  • Process crew, talent, and minor’s paperwork; including filing and reconciling.

  • Organize office filing, create folders, binders and filing system for Vice President. Maintain files or binders as needed and assist in maintenance of paperless inventory system.

  • Order and maintain department office supplies

  • Generate departmental POs for temporary staff and office supplies.

  • Attendance at staff and development meetings as specified.

  • Create and update resource binders, gather resource materials for department.

  • Manage and maintain offsite property storage location and assets.

  • Communicate regularly with all client assistants.

  • Interface with Legal, Finance and other Production groups.

  • Take responsibility for his/her continuous learning and professional development.

  • Share responsibilities for floor duties with other assistants, such as restocking kitchen, setting up for meetings, etc.

  • Complete special projects as assigned by Vice President, Short Form Production.

  • Complete other assigned department projects.

  • Local travel required; Night and weekend work necessary if assigned or if projects/duties require

Basic Qualifications :

  • Proficiency in Microsoft Word, Excel, Powerpoint, Outlook and Keynote.

  • Proficient in creating presentation decks including charts and grids.

  • Ability to source information through the Internet, reference materials, libraries

  • At least one (1) year of Executive Assistant/office management experience supporting Executives.

  • Two (2) years experience working in film/television production, post-production or related experience.

  • Strong written and verbal skills, excellent organizational and time-management skills

  • Self-starter, takes initiative, proactive

  • Avid researcher

  • Problem solver

  • Direct and purposeful in all verbal and non-verbal communication.

  • Receptive to and approachable by others in any situation.

  • Ability to prioritize and handle multiple projects at once.

  • Highly organized and detail oriented.

  • Exhibits versatility/flexibility.

  • Ability to work with various communication styles and creative viewpoints.

  • Approaches challenges as opportunities for learning and creative thinking

  • Ability to thrive in a fast paced work environment.

Required Education :

  • Bachelor’s degree in media related field or equivalent work experience

Company Overview :

The Disney/ABC Television Group is composed of the Walt Disney Company’s (NYSE: DIS) global entertainment and news television properties, owned television stations group, as well as radio and publishing businesses. This includes the ABC Television Network, ABC Owned Television Stations Group, ABC News, ABC Studios, Disney Channels Worldwide, ABC Family, Radio Disney, as well as Disney/ABC Domestic Television and Disney Media Distribution. The company’s equity interest in A&E Television Networks round out the Group’s portfolio of media businesses.

Additional Information :

Equal Opportunity Employer- Female/Minority/Veteran/Disability.

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Job ID: 456364BR

Location: Burbank,California

Job Posting Company: Disney ABC Television Group